Expatise Academy Privacy Policy
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This privacy policy governs the use of Expatise[1] website and sets out the different areas where user privacy is concerned. It outlines the obligations & requirements of Expatise, its learners, partners, subscribers, and visitors under the General Data Protection Regulation (GDPR).
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The GDPR applies to the personal data that has been provided to Expatise. The processing of personal data by Expatise is carried out in a careful manner and in accordance with the GDPR and is directed, in particular, towards the following activities:
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the assessment of eligibility of a candidate User[2],
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entering into agreements with the candidate User,
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executing agreements with the User, including the improvement of the use of the Expatise Learning Tools,
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performing analyses of personal data for statistic and academic purposes,
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carrying out (targeted) marketing activities in order to establish a relationship with the User and/or maintain or expand a relationship with the User,
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safeguarding the security and integrity of the Expatise Learning Tools,
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complying with legal obligations.
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Expatise acquires your data from
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you personally: you filled in your personal data on a contact form or registration form; you furnished your contact details via business cards during introductory meetings, events, congresses, etc.;
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your (former) employer;
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public sources such as LinkedIn or the website of the organisation where you are currently employed.
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Why and how we process your personal data
Expatise processes your personal data on the basis of your consent for marketing purposes, to improve our website, and for social media activities. We endeavour to only inform you about the developments that are relevant for you. In addition, we use the information that we receive from you to better understand your preferences and wishes and to improve our digital notices and propositions.
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The chart below provides an overview of the personal data that Expatise processes and the purpose thereof:
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Personal Data | Purposes |
|---|---|
Name (including your initials) | For a correct salutation in our digital notices |
Address (business) | In order to be able to contact you |
Position or profession
| For a correct salutation and in order to be able to personalise our digital notices and assess relevance of notices |
Title(s) | For a correct salutation |
Email address | In order to be able to contact you and send you our digital notices and create your login code |
Telephone number, mobile number | In order to be able to contact you |
Gender | For a correct salutation |
Company or organisation | In order to be able to include your company name or the name of your organisation on your badge and for the link with our customer relations; |
Password | To finalize invoicing process
When you create an account with us, we collect information (including your name, email address, and password). |
Link to your LinkedIn page | In order to be able to keep your personal data up to date |
Your contact person at Expatise | In order to be able to personalise our digital notices and support you efficiently |
Interest areas (practice areas, themes and/or sectors) only in so far you informed us | In order to personalise our digital notices and to ensure that you receive relevant and appropriate information |
Customer support | We collect information when you contact us for customer support |
(Previously sent) Newsletters, white papers and/or invitations to events that we have sent you | In order to verify the correctness of digital notices sent and to be able to analyse the effectiveness of our invitations |
Dietary requirements* | In order to customise the menu that we provide during our events. This information is erased immediately after the end of the event. |
Contact details of your secretary | In order to be able to contact you |
Opt-in/opt-out | In order to correctly register and observe opt-in and (temporary) opt-out forms so that we can customise our digital notices to your wishes and ensure that you do not receive any unwanted digital notices |
Click behaviour, on the basis of IP addresses (not on the basis of name) | In order to be able to analyse whether digital notices are read and to improve future digital notices |
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*Only in so far as you have furnished these details in the context of a specific event of Expatise.
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Retention period
Your personal data is processed up until the moment that you inform Expatise that you no longer wish to receive any digital notices and/or Expatise stops sending you newsletters, white papers, invitations to events or other digital mailings. We may keep certain information even after you close your account if it is necessary to comply with our legal obligations, meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce this agreement.
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Your personal data will be erased if it appears that your email address is no longer in use (for example when error messages are received); the consent based on which your personal data is processed and/or stored is withdrawn by you; the legitimate interest based on which your personal data is processed, expires because for example your company ceases to exist; you have not had any contact with Expatise for a period of 5 years.
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Rights to Access, Correct, or Delete Your Information, and Closing Your Account
You can change your information at any time by editing your profile, deleting content that you have posted, or by closing your account. You can also ask us for additional information we may have about your account.
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At the end of each digital mailing that you receive from Expatise, you can always change your mailing preferences via the 'unsubscribe' link or via learning@expatise.academy.
Your personal data and third parties
Expatise does not share your personal data with third parties if commercial purposes are involved. Expatise may organise an activity with another party. In that case, only relevant contact details are shared as far as organising the activity requires. We don’t provide any of your non-public information (like your email address) to third parties without your consent, unless required by law, or as described in this Policy.
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Expatise has taken appropriate technical and organisational measures to protect your personal data against loss or any form of unlawful processing.
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Policy update
We may update this policy from time to time by publishing a new version on our website. You should check this age occasionally to ensure you are happy with any changes to this policy. We may notify you of changes to this policy by email or through the private messaging system on our website.
[1] The term “Expatise”, “our”, “us” or “we” refers to the owner of the website the Expatise Foundation (hereinafter: Expatise) whose registered office is Kwartellaan 25, 2566DS The Hague, The Netherlands, Chamber of Commerce registration number 51351366. The term “you” refers to the user or viewer of our website.
[2] User: the natural person that has been appointed by an Expatise Contract Party in the license Agreement to use the Expatise Learning Tools and thus has been provided with a Login Code to the Expatise Learning Environment, and to visitors to the Expatise website.